The Name of this association shall be the New Jersey Conservation District Employees Association.
To strengthen the Soil Conservation Districts in New Jersey by providing a system of resources and communication whereby district employees may more effectively exchange information and ideas which will result in better coordination and effectiveness of Conservation District programs.
To assist the State Soil Conservation Committee and New Jersey Association of Conservation Districts, any agency, organization, municipality, group or individual who supports the Soil Conservation Districts of New Jersey in the spirit of cooperation, sound conservation practice, and proper land use.
This association shall be a nonprofit organization. It's function will be to develop, strengthen and promote the Soil Conservation District programs in New Jersey. Coercion by any person in an attempt to use this association for any other purpose, such as collective bargaining is prohibited.
The membership of this association shall consist of full time and part-time employees of legally organized Soil Conservation Districts within the State of New Jersey. Each employee of the association who has paid current year dues shall be entitled to one vote. All members shall be encouraged to attend association meetings and participate in discussions. Voting by proxy shall not be permitted.
A President, Vice-President, Secretary and Treasurer shall be elected by ballots to all the association's membership by February 28th of each year. The duties of the newly elected officers shall commence 15 days after being elected. The election of officers shall be by secret ballot.
Vacancies created during an officer's term of office shall be filled by the President and shall serve until the next annual meeting. The President, Vice-President, Secretary, Treasurer and the Northeast Representative to the Northeast Association of Conservation District Employees shall constitute the association's executive committee which shall have the power to act in the name of the association between regular and special board meetings. To conduct official business, the executive committee quorum will consist of 3 members.
The office of President and Vice-President shall be limited to no more than two consecutive annual terms.
Duties of Officers:
The duties of association officers shall be those normally pertaining to such officials in any association and any additional duties specifically assigned to them by the association. The President shall be empowered to appoint at his/her discretion any person or committee to expedite the objectives of the association.
The duties of the President shall include special attention throughout the term for a smooth transition to the successor of the ongoing programs of the association. A committee structure will always be considered for carrying out the work of the association before other methods are adopted.
The duties of Secretary shall be to record the minutes of all meetings and to provide copies of the meeting minutes to each district. The Secretary shall maintain an official hard cover minutes book for the association.
The Treasurer shall keep full and accurate records of all financial transactions and also make an annual financial report to the membership at the annual meeting. All the association's funds will be maintained in a banking institution in the association's name in the State of New Jersey.
The association may be financed by an annual assessment on each member as recommended and approved by the executive committee. The assessment would be payable annually by each member to the association's Treasurer. Contributions, donations, earned income, gifts, and other legal revenues will be accepted to carry on the work of the association and recorded by the Treasurer. The President shall provide for an annual audit consisting of two or more association members. All disbursements will be properly itemized and verified or certified by the Treasurer before payment. Payment will be issued by press numbered checks only. A press numbered receipt will be issued for all income revenue.
The representatives, officials and committee members on official assignment by this association shall serve without compensation. However, the Treasurer and Vice-President may authorize the payment of specific expenses incurred by members in the lawful transaction of association business. All such transactions shall be approved at the next association meeting.
The association will hold at least one annual meeting, every attempt will be made to coordinate our annual meeting with state wide meetings held by the State Soil Conservation Committee and/or the New Jersey Association of Conservation Districts.
Special meetings may be called by the President, or by majority vote of the executive committee. Notices of all meetings, agenda, and minutes must be mailed to each district office at least fifteen (15) days in advance of the meeting date. Parliamentary procedure will be based on Robert's Rules of Order.
By-laws may be adopted and these articles of association may be amended by a two-thirds majority vote of all members present at an annual meeting or special meeting of the association provided that copies of the proposed by-laws are sent to the membership along with the notice announcing the regular or special meetings.
THESE BY-LAWS WERE APPROVED AND ADOPTED BY THE GENERAL MEMBERSHIP ON MAY 29, 1998.